A reminder for board meetings is an important way to ensure that participants are aware and prepared for an event scheduled. It typically contains important information such as the meeting title as well as the time and date, as well as location (or virtual platform), as well as pertinent items on the agenda. It also serves as a polite nudge in urging participants to plan their agendas and review any material they have. A well-crafted reminder can be sent frequently using templates and tools that encourage participants to attend scheduled meetings and to reinforce the importance of these meetings.
Make sure to consider the following points when creating an engaging and effective reminder for your meeting:
Use an approach that is friendly when asking for the response or confirming attendance. Make sure to use lucid email copy with all relevant details. Include the meeting link or platform details in your email to lessen the chance of miscommunication.
In general, it is best to remind people at regular intervals like an initial reminder of one week prior to the meeting and then an additional reminder the day prior to and a final reminder on the day of the meeting. This will cut down on the time required to prepare for meetings and increase the chance of success.