Secure Data Rooms are employed by companies to securely share confidential documents with third parties in transactions. These files contain private documents, IP, and copyrighted work that is not re-created without the permission of the company. This type of information can be beneficial to your company particularly in the current fast-paced business environment where speed shouldn’t be sacrificed in order to ensure security. Using the proper tools to share documents securely can make a huge difference as you negotiate deals with partners, investors or potential M&A targets.
Although most virtual data rooms utilize an array of security features to ensure only authorized users have access specific documents but it’s important to keep in mind that not all VDRs are created in the same way. This is particularly applicable to allowing users to view documents offline or print them directly from the data room.
Based on our experience, the majority of secure data rooms that provide this feature rely heavily on password protection to ensure that only one user has access to the document. This level of security is not enough because it doesn’t deal with the possibility that the user will share their login credentials with anyone else or allow them to access information. In addition, many of the systems which allow downloads of documents for offline viewing – especially PDFs – lack security controls at all or offer weak protections (such as watermarks). Digify’s virtual data room does not rely on passwords or other weak authentication mechanisms to confirm that only authorized users are able to access and print documents through the platform. Our system uses advanced security measures for data such as encryption and multi-factor identification, detection of threats, and real-time monitoring in order to ensure that no one is able to gain access.
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