Secure Document Management
The right digital systems and tools enable you to protect documents throughout the entire process. A document workflow that is an integrated document management system (DMS), from the submission of a form to its execution reduces time, increases precision, and provides security from beginning to end.
Choose the DMS with security features like encryption, authentication, and editing restrictions. It should be able to create an audit trail for each document and record who edited it when. This will prevent important data from being erased or lost, and will always keep the most current version accessible.
The majority of businesses for internal and external communications but using it to transfer files could be a security risk. A DMS should allow businesses to share files securely with clients through a client portal, and it should also be able of integrating with identity providers to ease user authentication and access control.
Choose a cloud DMS that regularly backs up data, protecting your data from corruption and loss if there is a breach of your data. It should be able restore backups quickly. Choose a solution that offers at least two levels https://boardroomtalk.org/nonprofit-board-software-advantages-and-disadvantages/ of redundancy. One should be in a distant location in order to protect against natural disasters.