The minutes of the board meeting are the official document of what transpired at a board meeting. They provide legal documentation of the discussion and decisions, inspire stakeholder confidence, aid in corporate governance and ESG goals, and assist in hold directors accountable.
The most important element of board meeting minutes are accurate notes. Board meetings can be tense but the minutes should remain objective regardless of opinions being expressed. To protect the board against legal liability, it is crucial to keep the minutes as objective as is possible.
It’s a good idea for time savings, to utilize a template for board minutes that has been pre-approved. You should strive to maintain consistency in the structure and language of your meetings. This will provide all the necessary information, such as who called the meeting, whether a quorum was present, the motions that were voted on, the manner in which they were voted upon as well as any points of procedure or appeals, as well as the date that the board met and adjourned are all included.
Include any other documents discussed during the board meeting. This includes presentations, records and reports. They can be included in the board minutes in the form of an appendix, or included at the conclusion as a table of contents.
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